Who is Optera?

We build software to help the world’s largest companies stop climate change. Our market-leading products provide companies with the tools and insight they need to reduce the environmental impacts of their businesses, supply chains, and products. We are backed by some of the most respected US-based venture capital firms and have a robust client list, including leading Fortune 500 companies such as Dell, Cisco, HPE, Williams-Sonoma, and Target.

What problem are we solving?

In short, Optera is the data solution to stop climate change. Major corporations are the largest source of carbon emissions. Across the globe, companies are responding to pressure to address climate change by setting goals to aggressively reduce emissions by 2050. Our software enables corporate teams to collect, manage, and analyze emissions data across their operations, supply chain, and products, all with the aim of achieving their goals and halting Climate Change.

Why work at Optera?

Our team dedicates our skills, talents, and time to make the world a more sustainable place for future generations. We have a collaborative and dynamic culture where everyone plays a critical role and has room to learn and grow. Balance between work and life is key to our success, and we provide our teammates the flexibility, space, and support to thrive personally and professionally.

Why this opportunity?

Optera is growing faster than ever and we are rapidly expanding our market leading product and services. We are looking for an experienced Executive Assistant to help our Executive Team be as efficient and effective as possible and to support continued organizational growth.

The Role and Responsibilities

• Establish and improve processes and systems to support the Executive Team in areas following (scheduling, travel, projects, etc.), in order to help the Executive Team be as efficient and effective as possible.
• Scheduling:
  • Manage CEO and CRO’s schedules to ensure meeting setup, with internal and external parties, is smooth and time can be focused on highest priorities.
  • Manage company calendar in regards to key internal events. ex: TeamWeek; Department Leads planning sessions, etc.
• Travel Coordination:
  • Arrange all details of CEO and CRO’s travel, structuring their time in given locations for travel priorities (e.g. meeting times/locations; number of meetings) and ensuring a smooth travel experience.
  • Support travel of special guests visiting Optera (ex: investors).
  • Collaborate with other Operations team members to document travel resources for the full team to utilize in self-service travel planning (e.g. team week planning).
• Special Projects & Events
  • Lead projects, as defined by the executive team and EA II, which will build capacity for the CEO and CRO.
  • Lead or participate in projects, as defined by the EA II and Executive Team, that help or build capacity for the full company.
  • Manage logistics for key company events ex: Team Week, Board Meetings, etc.
• Email Management:
  • Assist the CEO and CRO with inbox management as requested.
• Office Management:
  • Act as the primary point of contact for all office related vendors. ex: landlord, IT support, etc.
  • Lead maintenance of office operations policies in line with ISO/SOC certifications.
  • Source and stock office equipment, supplies, and refreshments.

Your qualities

• Pro-active team member who is consistently looking for ways to add value and provide support
• Strong commitment to honesty, discretion, and confidentiality
• Comfort with ambiguity and a willingness to adjust role as company needs evolve
• An ability to “manage up” and communicate effectively with C level management both internally and externally
• A people person who enjoys developing relationships

Your experience/qualifications

• Prior experience as an executive assistant working with multiple executives
• Demonstrated ability to communicate verbally and by writing in a professional and respectful manner with customers, vendors, and staff
• Highly capable of managing multiple independent priorities
• Skilled at project management and process improvement
• Experience working at a venture-backed growing startup

Commitment to Diversity and Inclusion

Optera is committed to creating a diverse environment that is safe and welcoming to all. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We take this very seriously and expect that you do too.

Benefits

• Unrestricted PTO and flexible work schedule
• Recharge Fridays: Every other Friday off
• Health insurance including dental and vision
• Short and Long term Disability Insurance
• 16 weeks maternity/paternity leave (12 weeks paid)
• Wellness budget
• Monthly wifi stipend
• Budget for home/office workstation
• Professional development budget
• 401k with 4% company match and ESG investment options
• Company-wide Bonus program
• Colorado Eco-pass (regional bus pass)

Location: Boulder, CO

Position: Full time

Base Salary: $71,000-$83,000 plus bonus

How to Apply

Internal applicants, please send a notice of intent to apply to hiring-operations@opteraclimate.com with the subject line “Executive Assistant II – [Your Name].”